Kern County Builders' Exchange News

Date ArticleType
8/14/2015 Human Resources News
• Complete Form I-9 after Offer Accepted and Before End of First Day of Work

Complete Form I-9 after Offer Accepted and Before End of First Day of Work

The timing of when an employer must complete the Form I-9 for a new hire is important.

According to the United States Citizenship and Immigration Services (USCIS), Form I-9 may be completed as soon as the employer has offered the individual a job and the individual has accepted the offer. Each newly hired employee must complete and sign Section 1 of Form I-9 no later than his or her first day of employment. (Last Reviewed/Updated: 08/06/2015)

You can’t begin the Form I-9 process before the job offer is accepted. But, once that happens, make sure your new hire completes Section 1 by the first day of employment for pay.

Then, you must fill out Section 2 and examine evidence of identity and work authorization within three business days of the date employment begins. For example, if the employee starts work on Monday, you must complete Section 2 by Thursday.

The USCIS provides a helpful Handbook for Employers: Guidance for Completing Form I-9. USCIS’s I-9 Central also has numerous resources available, including a helpful Questions and Answers section.

Proposed Expansion of E-Verify Services and Obligations Could Add New Burdens for Employers

The law firm of Ogletree Deakins reports that the U.S. Citizenship and Immigration Services (USCIS) recently announced its intention to expand not only its E-Verify communication services but also implement new obligations for employers that participate in the E-Verify program (either voluntarily as a federal contractor or as required by state law). E-Verify is a USCIS sponsored, Internet-based system that compares information from an employee’s Form I-9 to data on file at the U.S. Department of Homeland Security and the Social Security Administration (SSA) to confirm employment eligibility. Several of these changes could create complications or increase potential burdens for employers that use the program.

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